1. Purpose & Scope

This document SHALL define the governance-only structural skeleton for EX-IP-04 — Cost Estimate Inspection.
This document MUST NOT define UI, backend, APIs, workflows, automation, or implementation logic.

2. Scope Inclusions & Exclusions

2.1 Inclusions

• Governance structure for cost estimate inspection activities.
• Role-based authority boundaries relevant to EX-IP-04.
• Independence and impartiality constraints aligned with ISO 17020.
• Conceptual evidence categories and audit trace requirements.

2.2 Exclusions

• Any workflow steps or state transitions.
• Any form schemas or field definitions.
• Timelines, SLAs, or automation rules.
• Settlement or Anchoring mechanisms beyond governance positioning.

3. Relationship to Other Procedures

• EX-IP-04 MUST depend on verified land plot registration where applicable, referencing EX-PL-01 as a prerequisite when land plot identity is required.
• The dependency criteria are UNDEFINED — GOVERNANCE DECISION REQUIRED.

4. Governance Roles Involved

The following roles MUST be recognized as governance roles for EX-IP-04:

• Applicant / Client
• Inspector
• Reviewer (if applicable) — UNDEFINED — GOVERNANCE DECISION REQUIRED
• Governance Manager
• Quality Manager

Roles MUST NOT be merged without explicit governance approval.

5. Independence & Impartiality Constraints (ISO 17020)

• Inspectors SHALL NOT inspect or approve their own cost estimates.
• Reviewers (if applicable) MUST be independent of inspection operations.
• Governance and Quality roles MUST be independent from inspection output authorship.
• Any additional independence rules are UNDEFINED — GOVERNANCE DECISION REQUIRED.

6. High-Level Procedure Sections (No Workflows)

The procedure SHALL be structured into the following governance sections:

1. Submission
2. Assignment
3. Inspection
4. Review
5. Decision
6. Correction
7. Closure

No internal workflow steps are defined in this document.

7. Evidence Categories (Conceptual Only)

Evidence categories SHALL include:

• Cost estimate submission artifacts
• Inspection observations
• Verification records
• Review findings
• Decision records
• Correction records (if applicable)

Evidence schemas are UNDEFINED — GOVERNANCE DECISION REQUIRED.

8. Audit & Traceability Requirements

• All governance decisions MUST be traceable to a responsible role.
• Evidence SHALL be retained and protected against unauthorized alteration.
• Audit requirements for retention periods are UNDEFINED — GOVERNANCE DECISION REQUIRED.

9. Settlement & Anchoring Positioning

• Settlement and Anchoring SHALL be used for proof only.
• Settlement and Anchoring MUST NOT control approvals, decisions, or process flow.

10. Explicitly Prohibited Actions

• Any role MUST NOT approve its own inspection outputs.
• Evidence MUST NOT be altered after governance approval.
• Unauthorized disclosure of inspection records MUST NOT occur.

11. UNDEFINED Items Requiring Organizational Decisions

• Reviewer role definition and authority scope.
• Dependency criteria on EX-PL-01 verification.
• Evidence schema definitions and classification rules.
• Retention periods and audit trace depth.