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STEP-06-STATE-MACHINE-EX-CT-01.md

Document Metadata

Name: STEP-06-STATE-MACHINE-EX-CT-01
Version: 1.0
Status: DRAFT
Date: 2026-02-09

Purpose

This governance state machine defines the authoritative states, transitions, and invariants for EX-CT-01 (Contract / Award Procedure). It ensures traceability, independence, and auditability of contract award and signature processes. No implementation, payment processing, or operational logic is included.

Canonical State List

PROPOSED
LEGAL_REVIEW
APPROVED
SIGNATURE_AUTHORIZED
SIGNED
CLOSED
CANCELLED

State Definitions

PROPOSED

Description: Contract award proposal is documented.
Allowed roles: Awarding Authority
Prohibited actions: Signature, contract finalization
Mandatory records: Award Proposal Record
Governance invariants: Award proposer MUST NOT approve.

LEGAL_REVIEW

Description: Legal review of contract draft.
Allowed roles: Legal Reviewer
Prohibited actions: Signature, award approval
Mandatory records: Legal Review Record, Contract Draft Record
Governance invariants: Legal reviewer MUST NOT be signatory.

APPROVED

Description: Contract award is formally approved.
Allowed roles: Contracting Authority
Prohibited actions: Signature, contract modification
Mandatory records: Award Approval Record
Governance invariants: Approval MUST NOT equal signature.

SIGNATURE_AUTHORIZED

Description: Signature authority is granted.
Allowed roles: Governance Oversight
Prohibited actions: Contract signing by unauthorized parties
Mandatory records: Signature Authorization Record
Governance invariants: Signatory MUST be explicitly authorized.

SIGNED

Description: Contract is signed by authorized party.
Allowed roles: Signatory
Prohibited actions: Further contract modification
Mandatory records: Contract Signature Record, Final Contract Record
Governance invariants: Signature MUST be traceable to authorization.

CLOSED

Description: Contract procedure is closed.
Allowed roles: Governance Oversight
Prohibited actions: Contract amendment, further signature
Mandatory records: Contract Closure Record
Governance invariants: All records MUST be immutable after closure.

CANCELLED

Description: Contract award or procedure is cancelled.
Allowed roles: Governance Oversight
Prohibited actions: Contract signature, award approval
Mandatory records: Award Cancellation / Withdrawal Record
Governance invariants: Cancellation MUST be documented.

State Transitions (Conceptual)

| From State | To State | Triggering Condition | Responsible Role | Required Evidence | |----------------------|----------------------|-------------------------------|--------------------------|-------------------------------------| | PROPOSED | LEGAL_REVIEW | Proposal submitted | Awarding Authority | Award Proposal Record | | LEGAL_REVIEW | APPROVED | Legal review completed | Legal Reviewer | Legal Review Record | | APPROVED | SIGNATURE_AUTHORIZED | Approval granted | Contracting Authority | Award Approval Record | | SIGNATURE_AUTHORIZED | SIGNED | Signature authority granted | Governance Oversight | Signature Authorization Record | | SIGNED | CLOSED | Contract signed | Signatory | Contract Signature Record | | Any | CANCELLED | Cancellation decision | Governance Oversight | Award Cancellation / Withdrawal Record|

Governance Invariants

Approval MUST NOT equal signature.
Award proposer MUST NOT approve.
Legal reviewer MUST NOT be signatory.
Signatory MUST be explicitly authorized.
All records MUST be immutable after closure.
Cancellation MUST be documented.
Blockchain anchoring MUST NOT imply approval, signature, or settlement.

Anchoring Positioning

Hashes of final contract, award decision, and closure records MAY be anchored for proof of integrity ONLY.
Anchoring MUST NOT imply approval, signature, or payment.

Terminal States

CLOSED
CANCELLED

UNDEFINED Items

Signature policy details: UNDEFINED
Amendment workflow: UNDEFINED
Contract publication policy: UNDEFINED
Organizational authority mapping: UNDEFINED

END OF DOCUMENT