Document Metadata

• Name: STEP-06-STATE-MACHINE-EX-CT-01
• Version: 1.0
• Status: DRAFT
• Date: 2026-02-09

Purpose

This governance state machine defines the authoritative states, transitions, and invariants for EX-CT-01 (Contract / Award Procedure). It ensures traceability, independence, and auditability of contract award and signature processes. No implementation, payment processing, or operational logic is included.

Canonical State List

• PROPOSED
• LEGAL_REVIEW
• APPROVED
• SIGNATURE_AUTHORIZED
• SIGNED
• CLOSED
• CANCELLED

State Definitions

PROPOSED

• Description: Contract award proposal is documented.
• Allowed roles: Awarding Authority
• Prohibited actions: Signature, contract finalization
• Mandatory records: Award Proposal Record
• Governance invariants: Award proposer MUST NOT approve.

LEGAL_REVIEW

• Description: Legal review of contract draft.
• Allowed roles: Legal Reviewer
• Prohibited actions: Signature, award approval
• Mandatory records: Legal Review Record, Contract Draft Record
• Governance invariants: Legal reviewer MUST NOT be signatory.

APPROVED

• Description: Contract award is formally approved.
• Allowed roles: Contracting Authority
• Prohibited actions: Signature, contract modification
• Mandatory records: Award Approval Record
• Governance invariants: Approval MUST NOT equal signature.

SIGNATURE_AUTHORIZED

• Description: Signature authority is granted.
• Allowed roles: Governance Oversight
• Prohibited actions: Contract signing by unauthorized parties
• Mandatory records: Signature Authorization Record
• Governance invariants: Signatory MUST be explicitly authorized.

SIGNED

• Description: Contract is signed by authorized party.
• Allowed roles: Signatory
• Prohibited actions: Further contract modification
• Mandatory records: Contract Signature Record, Final Contract Record
• Governance invariants: Signature MUST be traceable to authorization.

CLOSED

• Description: Contract procedure is closed.
• Allowed roles: Governance Oversight
• Prohibited actions: Contract amendment, further signature
• Mandatory records: Contract Closure Record
• Governance invariants: All records MUST be immutable after closure.

CANCELLED

• Description: Contract award or procedure is cancelled.
• Allowed roles: Governance Oversight
• Prohibited actions: Contract signature, award approval
• Mandatory records: Award Cancellation / Withdrawal Record
• Governance invariants: Cancellation MUST be documented.

State Transitions (Conceptual)

| From State | To State | Triggering Condition | Responsible Role | Required Evidence | |----------------------|----------------------|-------------------------------|--------------------------|-------------------------------------| | PROPOSED | LEGAL_REVIEW | Proposal submitted | Awarding Authority | Award Proposal Record | | LEGAL_REVIEW | APPROVED | Legal review completed | Legal Reviewer | Legal Review Record | | APPROVED | SIGNATURE_AUTHORIZED | Approval granted | Contracting Authority | Award Approval Record | | SIGNATURE_AUTHORIZED | SIGNED | Signature authority granted | Governance Oversight | Signature Authorization Record | | SIGNED | CLOSED | Contract signed | Signatory | Contract Signature Record | | Any | CANCELLED | Cancellation decision | Governance Oversight | Award Cancellation / Withdrawal Record|

Governance Invariants

• Approval MUST NOT equal signature.
• Award proposer MUST NOT approve.
• Legal reviewer MUST NOT be signatory.
• Signatory MUST be explicitly authorized.
• All records MUST be immutable after closure.
• Cancellation MUST be documented.
• Blockchain anchoring MUST NOT imply approval, signature, or settlement.

Anchoring Positioning

• Hashes of final contract, award decision, and closure records MAY be anchored for proof of integrity ONLY.
• Anchoring MUST NOT imply approval, signature, or payment.

Terminal States

• CLOSED
• CANCELLED

UNDEFINED Items

• Signature policy details: UNDEFINED
• Amendment workflow: UNDEFINED
• Contract publication policy: UNDEFINED
• Organizational authority mapping: UNDEFINED

END OF DOCUMENT